Annoteer

Guide · PowerPoint

How to mark up PowerPoint slides together in a Teams meeting

Deck reviews tend to produce feedback like “slide 7, the second box, can we make that clearer?” typed into chat and pieced together afterwards. Marking up the slide itself, with everyone in the meeting drawing at once, skips that translation step.

What Teams already gives you

Sharing a deck with PowerPoint Live lets the presenter point and draw while presenting, and lets attendees move through the slides privately. If what you need is to edit the slides together, co-authoring the file in PowerPoint is the right tool.

What neither is built for is a review: several people marking up the same slide at the same time, and the deck coming out of the meeting with those marks on it.

Mark up the slides together with Annoteer

  1. In a Teams meeting, select Apps (or +) and add Annoteer.
  2. Choose the .pptx file. Annoteer converts it to a page-per-slide preview for annotation; the original file is not changed.
  3. Everyone draws on the slide at once: boxes, ellipses, arrows, lines, highlights, freehand, text and sticky notes. Each mark belongs to the slide it was drawn on.
  4. Press Present to lead: participants who follow you move through the deck with you, and anyone can step away to look at another slide.
  5. Download the deck as a PDF with all the annotations on it, ready to hand to whoever makes the changes.
A PowerPoint slide in Annoteer during a Teams meeting, with a red box, a blue arrow, a yellow highlight, a sticky note and a green circle drawn on it.
A slide marked up during a review: box, arrow, highlight, sticky note and circle, all on the slide itself.
Good to know. The preview is a faithful rendering for review, not the live PowerPoint file: animations and speaker notes are not shown. Opening a deck and downloading the annotated copy need Teams on Windows, macOS or the web; on mobile, participants can still annotate a deck someone else has opened.

Pull the content out of the deck

A roadmap or status deck often has a table or list someone needs elsewhere. The Extract button turns the open deck into Markdown, JSON, CSV or plain text without leaving the meeting.

Try it on your next review

Every organisation starts with a 14-day trial with no credit card. Add Annoteer from Microsoft Marketplace, then open it from the Apps button in your next Teams meeting.

Get it from Microsoft Marketplace Book a 15-minute walkthrough

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